Official log book
1) Must be kept on every ship, unless exempted it is available
with engagement and discharge documents
from concerned flag state offices
2) Must be completed in accordance with M.S. (official log
book) regulation 1981, as amended
3) Must be kept in one book covering all seaman onboard and
remains in force from time of opening
crew agreement until closure of crew agreement.
4) It must be delivered on closure to flag state concerned
5) It must be produced by Master, if demanded to the superintendent/surveyor
or port authorities
6) Each entry must be dated and the master commits an offence
if an entry is not made, signed and witnessed
in accordance with the regulations and the schedule.
Supplementary officials logs and records:
a) Officials log book (part II passenger ships only)
it maintains recording of the
openings and closing of watertight doors and connivances listed in the M.8. (closing of openings in hulls and in
water tight bulk heads) regulations 1980
b) Radiotelegraph (W/T) wg
it includes routine tests of
equipments in part ‘1’ and part ‘2’ records duty of radio officer and particulars of messages transmitted and
received.
c) Radiotelephone (R/T) log
It records details of operators
battery condition, battery charging, messages transmitted and received.
d) GMDSS Log
Required under regulation 17(1) of
the M.S. (Radio Installations) regulations 1992, be maintained on all vessels and made available for inspection. It
records details of:-
1) Summary of communications relating to distress
urgency and safety traffic
2) Important incidents connected with
ratio service
3) The position of ship at least once a
day
e) Oil record Book:-
Under regulation 10 of M.S.
regulations 1996, must be kept onboard all tanker (above 150GT) and all non
tankers (above 400GT) for machinery space operations (all ships);every oil
tanker of 150 GT and above must also have an oil record book (part ‘2’) for
cargo and ballast operations.
Deck and Engine room logs:
-
In addition to usual entries of
course, speed, weather etc entries should be made regarding:-
-
Switching on and off of
navigational lights
-
Changing from automatic to hand
steering and vice-versa
-
Exaggerated entries of weather
conditions or other circumstances should be made
-
Entries should be made of all
extraordinary happenings and all matters effecting owners interest, likely to arise.
-
Machinery breakdown, stranding
and grounding etc.
-
Searches for stow-ways, drugs
or contraband
-
Bunkering operations in
detail(commencement, completion etc)
-
Passage through oil slicks
-
Time of arrival, berthing and
serving and receipt of readiness
-
Particulars of delays in
loading or discharging etc
The E/R and Mates log book should be
signed by chief engineer and chief officer, ensuring correctness of its
contents
a) Bridge
books and movement book
Record entering and leaving of port,
engine movements, change of course etc.
Cargo Record Book
It is required as per
regulations. It is a requirement under chemical and gas carriers codes, as well
as for ships carrying noxious liquid substances.
Number of documents handed over by chief
engineer during sign off:
1. List of status of surveys/certificates , quarterly listing
2. ‘Condition of class’ (stated) if any
3. Handing over report
4. Fuel oil, diesel oil/lube oil soundings confirm actual figures
5. Voyage requirements for fuel. Lubes
6. Bunkers expected and consumption record
7. Oil record book
8. ‘PMS’ status of main, auxiliary and electrical machineries
9. Spares onboard
10. Stores onboard
11. Alarm checklist
12. Critical equipment checklist
13. Special and precision equipment onboard
14. Records of port state inspections-LSA/FFA
15. Cargo equipment maintenance records
16. Technical file: list of critical components/spares affecting NOx/SOx
17. Bunker delivery receipts
18. Special tools
19. List of manuals and drawings available on board
20. Training records
All other documents pertaining
to the particular type of ship.
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